Book Keeping and Accounting for Small Startup

We are HybridHELIX Consulting. We are a startup looking to make a difference. We hope to grow as a marketing consultancy and eventually into a B-Corp incubator of B-Corps that have the power to combat climate change, homelessness, and animal welfare (& more). We never received appropriate relief when the pandemic started beyond unemployment. This was due to starting operations on 9/2019 and not being old enough to qualify for the EDIL or PPP program. Our first client choices of targeting Gyms did not help either.Offer DetailsWe are offering two distinct offers for our student interns to consider.Project Based InternshipsProject based internships usually have a specific project with a deliverable at the end. Whether you have a project based or functional/experience-based internship is determined by your school. These internships will have an outline for what is expected from the project along with a timeframe that your school helps enforce & guide. In these internships you are expected to use our calendly links to schedule meetings and ask questions of our team, and then develop a deliverable independent of the business.There are three projects we have available within our organization as a project-based internship. Details below.Purchasing Power System + Above Limit Voting Process (Project: OPS-292)Our company is based on the concept of employee owners. Meaning every team member of our team is also an owner. We would like to establish a basic guideline for purchasing powers allowing our team to have discretionary spend they can use each month. When projects or things they want to spend money on go over their preset amounts/conditions/categories, we want to establish a process to vote and record the results to approve larger purchases. The deliverables on this project include documentation we can use to start the foundation of the processes, a mindmap/decision making map of how the structure will work, and a final presentation and handoff to the company.Accounting Process & System Optimization for Scaling (Project: OPS-318)Our infrastructure for billing and payments was initially designed by our founder to handle the circumstances we faced as a small startup. Unfortunately, the design has many limitations, including not automatically categorizing or importing transactions from several locations. Now that we've processed enough money through our payment processors, some of our original limitations no longer exist either - which means we need our accounting processes reviewed for opportunities to improve. Our goal with this project is to make our accounting as easy to understand as possible.Per Project Payout System for Freelancers & Founding Team (Project: OPS-467)The blue sky of this project is a complete process and system utilizing features built into ClickUp, QuickBooks, and RemoteTeam that will help us post available projects in the business, how much we can pay to get it done, a process & limits to help outsource, and the structure to ensure people are paid upon project completion.Functional/Experience InternshipsFunctional/experience internships are for students who are in an internship program that specifies a specific number of hours to work with a company per week for class credit and experience. These internships offered through HybridHELIX are unpaid at the moment, but in exchange we do offer a “what you put in is what you get” experience. You choose your schedule and time commitment alongside your school, and from there we’ll work to give you a hands on experience in our startup for the period of time you have chosen.We need someone who loves numbers, spreadsheets, and accounting software (we use Quickbooks Online) to help us catch up our books and write down processes to make it easier going forward in our company wiki. This position will give you an invaluable experience helping to manage a small startup company on a bootstrap budget.

Intelligence Management Analyst Internship

Our consulting firm is a startup that is currently focused on offering marketing services as an agency to our clients. As we grow; however, we hope to be a robust business support service that can make the difference between success and failure for our clients. In order to offer the latter (and even to offer our existing services better) - we desperately need students who can help us develop our Intelligence Management Services (research/analysis/archiving/knowledge management) team or our Production Support Service Team (project managers).The students will have the option to pick to help with IMS or PSS areas. The ambitious student is more than welcome to take on tasks in both areas. Feedback and improvements our company needs to implement are greatly welcomed from the students. Students we are looking for should be able to help in the following areas and may play a key role in establishing these roles in our business. · Research Design (for our intelligence team - IMS)· Information retrieval and evaluation (IMS)· Qualitative and quantitative data collection, analysis and interpretation (IMS - reporting for our clients and our performance)· Preparation and presentation of research findings (IMS - background checks for potential clients, business strategies, market research, etc)· Proposal writing (PSS - our production support service team is a project management office for our organization)· Project management (PSS - managing and building projects for clients and internal improvements/ helping to hire freelancers that can fulfill the role after the student is complete with project)· Communication of research findings (IMS - briefing our client partners on information you find)· Creation of research tools (IMS - we have an infrastructure with many options to manage information. We need help building the training and SOP related to making this work properly throughout our business. Willingness to help write procedures and process would be immensely helpful)

Virtual Internship Opportunity: Business Administration

Our organization is able to offer a virtual internship opportunity for 1-3 students or 2 teams of two.The primary focus for the student will be:· Operationso Helping our Executive Strategy Consultant – Andrew Cordova-Andrews with managing day to day business by acting as his executive assistant.§ Note if teams (or more than one student) are accepted, they may be split to work with other members of the team..o Tasks will include daily review of our project management system and communications platforms to stay up to date on what’s going on throughout the business.o Updating the team with various communications and reports on project statuses and client metrics.o Developing a structure, we can use to train future executive assistants on the processes you develop.o Student will help prevent tasks from running past due by developing processes for the executive to use to keep caught up.o Student will help oversee tasks throughout the business and determine where our best assets are and how we can execute on various projects.· Strategyo For the students to help us enhance our operations strategy. Identifying areas of improvement and implementing changes as the student recommends and the team agrees upon.Our goal at the end of this experience is: · Operations - For the student(s) to help us implement more efficient and effective processes internally that maximize employee performance and client satisfaction.Other duties the student may complete could include: Conduct research and data analysis.Create presentation decks and assist with presentations to team.Assist with various social media related tasks such as helping with writing a caption or selecting a picture. Ensuring that post has actually been published.Developing better ways to store and share information.Scheduling meetings, calendar management.Calling (video and voice) executive to advise on important tasks, updates.Sending e-mails and communications on behalf of the executive.Figuring out a lot of stuff on your own, as you will have autonomy on how you get things done.Joining a daily kickstart meeting and helping to provide updates from & for executive.We will plan to communicate with our virtual intern using these communication tools: (All communication will occur through Microsoft Teams and only through executive’s phone number if emergency/urgent and Teams does not work). You will be provided a login during your onboarding.Student's primary contact: Andrew Cordova-Andrews, Executive Strategy ConsultantSecondary contact: Reina Romero, Executive Creative Consultant

Lean Startup Business Development and Project Management

We need help building our project management and operational processes to make our business model come to life. The missing processes and project management procedures in our organization makes onboarding team members difficult. In addition, many SOPs related to project management and the related training need to be created in order to prepare for growth and provide a foundation for project managers outside our organization as well as trainees inside the organization to quickly adapt to our processes. The focus of this project should be on clearly identifying the problems that are riddled throughout our business and help implement solutions across our operations by suggesting and helping to deploy actionable solutions on a highly limited bootstrap budget.Students should focus on:Mapping our operational processes.Drafting SOPs as appropriateIdentifying bottlenecks in our systems.Recommending improvements to optimize our organization.Help to implement improvements to the organization as feasible, which may include leading projects and hiring freelancers on behalf of our organization.As a startup, we have many outstanding projects and recommended improvements that we need to implement. We are looking for students who are go-getters and are motivated to help build a business from scratch. The opportunity after this internship is paid if the team votes to extend you an offer after the internship.